Move-Out

• Residents living in annual communities are only eligible to stay over winter break if you have a Spring 2025 housing agreement
• All students will need to encode their ID card starting on Monday, December 16th
• Services will be limited over winter break. Staff will be available by phone 24/7
• All students must uphold all Community Living Guide, Code of Conduct, & Guest Policies while staying over
• Mail rooms will close on Friday, December 20th and re-open on Thursday, December 26th. Please pick up your packages prior to closing.
• Mail rooms will close again for the New Year on Monday, December 30th and re-open on Thursday, January 2nd, 2025.

Encoding Your ID Card

You will need to re-encode your UCF ID card to maintain room/building access. Following the end of the semester, you must visit the community office to continue key access to your room. You can update your key for Spring 2025 on or after Monday, December 16, 2024. In consideration of our staff, we ask that you go to your community office between the hours of 10:00 a.m. and 3:00 p.m. Please contact community staff by phone if you need your card re-encoded outside of those hours.

Returning to the Same Room for Spring

• You may leave your belongings in your room during the semester break.
• You may have a new roommate.
  • If you have a vacant space in your apartment, please ensure your shared spaces are “welcome ready,” even after your current roommate(s) leave.  New residents may be moving into the apartment, and it is your responsibility to ensure the common areas (kitchen, shared bathroom, living room, etc.) are clean. Failure to maintain “welcome ready” conditions in common areas can result in charges.  Staff will inspect common areas to check that spaces are ready for move-in.  Please contact your community office should you have any questions.

If you have already been approved to move to a new room for spring semester you must move out before going home for the break. Failure to move out of your Fall 2024 room may result in the room change being revoked. Any questions about Spring room changes can be directed to your community office.

If you are moving to a new community or room for Spring 2025, or do not have a housing agreement for Spring 2025, or plan to cancel your Spring agreement, you must complete the move-out process by 12:00 p.m. Sunday, December 8, 2024.

If you are cancelling your Spring agreement, you must submit a cancellation request via our housing contact form. Checking out is not a substitution for a cancellation request.

Below is the checklist to follow when cleaning and moving out of your community. It can be very expensive if you leave without cleaning well. For information on charges due to excessive dirtiness, or leaving behind trash or personal items, you can contact your Community Office. These charges are also listed in your Community Living Guide.

 Cleaning and Closing Checklist:

• All personal belongings including trash, food items, bathroom amenities, equipment and technology MUST be removed from personal and/or common spaces prior to check out.
• Clean your bedroom and the common area so it is welcome ready.
• Remove all your possessions from the apartment. Do not store items in the common area spaces or assume your roommates want them.
• Defrost, clean, and empty minifridges. Empty kitchen refrigerators of all perishables and clean the interior of the unit. Apartment refrigerators should remain plugged in and clean at time of departure.
• Clean out all drawers, wipe down furniture, and windowsills.
• Remove all items posted on your door, windows, and walls including tape, sticky tac, or other adhesive residue.
• Set thermostat to AUTO 72 degrees Fahrenheit.
• Take out all trash to your community dumpsters. Break down and recycle boxes.
• Close and lock all windows (if applicable).
• Leave blind slats closed, close all faucets and turn off all lights in bedroom and apartment/suite.
• All furniture that was in your room when you moved in MUST be there and arranged as you found it.
• Schedule a time to check out of your space with your RA or another staff member and complete your move-out inspection
• Return your bedroom hard key (if applicable) to your community office.
  • If you do not return your key to your community office during move-out you will be charged a $75.00 fee. Students will not be able to mail in room keys after move-out.
• Check your mailbox and return your mail key (if applicable) by December 8th to one of the mail centers below during business hours (Monday-Friday 8:00am-5:00pm) or locations with an after-hour drop box indicated by *

• If you do not return your mail key, you will be assessed a $50.00 fee.
• Update your forwarding address on the housing portal for any mail you may receive after moving out.

Failure to do check-out according to guidelines will result in improper check-out fees and loss of ability to appeal charges for room damages.If you fail to properly check-out with a housing staff member or return your keys, charges will be incurred and posted to your myUCF account.