Graduate Coordinator


Graduate Assistantship
Qualifications and Requirements
Responsibilities
Compensation
Application Process

 

For additional questions, please review these Frequently Asked Questions. If you have additional questions after reviewing this website and the FAQs, please email ResLifeSelection@ucf.edu

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Graduate Assistantship

Working for the Department of Housing and Residence Life at the University of Central Florida is more than a job – it’s a commitment to personal growth and professional excellence. We value a work environment that is diverse, inclusive, healthy, supportive and considerate of employees’ work and personal life obligations. Thank you for your interest in joining our dynamic team and we look forward to reviewing your application materials.

Housing and Residence Life uses a curricular approach. This is intended to add value to the student learning experience. Applicants are encouraged to review the pillars here before applying.

Please take the time to review the information covered on the Qualifications, Responsibilities, Compensation, Selection Process and FAQ. If you have any questions, please contact us at reslifeselection@ucf.edu.

To view information about our mission, vision, goals, and our Statement on Diversity, please visit our about page.

Graduate Coordinator Informational Video

Qualifications

The Graduate Coordinator is a live-in position designed for a bachelor’s level professional enrolled full-time in a graduate level program at the University of Central Florida. Graduate Coordinators work directly with professional and student staff to offer support in services and assistance to the members of UCF’s residence hall and apartment population. Graduate Coordinators supervise student staff, support community development, serve in the crisis response rotation, and assist in facilities management. Graduate staff will maintain 20 hours per week including evening hours for staff meetings, curriculum strategies, and in-community duties.

Minimum Requirements:

  • Bachelor’s Degree
  • Approved to work in the US
  • Enrolled as a full-time, Master’s degree-seeking student by start date
  • Accepted by April 1st, 2021 to pursue a full-time graduate degree at UCF
  • Must maintain a 3.0 GPA at the graduate level
  • Driver’s license and willingness to operate a university vehicle

Preferred Experience:

  • Supervision experience
  • Crisis response experience
  • Program/Event planning experience
  • Discipline/Student conduct experience
  • Student group advising experience

As a Graduate Coordinator you will gain valuable training and hands-on experience. Each semester you will be evaluated by your direct supervisor to facilitate your professional growth and development. You can gain training and work experience in areas that include:

  • Higher education student development & learning
  • Leadership development
  • Community development and programming
  • Professional and administrative skills
  • Crisis response and conflict resolution
  • Presentation skills
  • Assessment

Responsibilities

Position Descriptions

DHRL currently offers Graduate Coordinators of Residence Life and Education positions in the following areas. These are sample position descriptions from the 2020-2021 year:

Residence Life and Education
Graduate Coordinators of Residence Life and Education assist in the supervision and management of a residential community and its undergraduate staff of resident assistants.

Academic Initiatives
The Graduate Coordinator of Academic Initiatives assists the Assistant Director for Academic Initiatives in the partnerships, design, and implementation of programs with our Living-Learning Communities. They also assist in updating, creating lessons plans, and assessing our Residential Curriculum.

Safety and Security 
The Graduate Coordinator of Safety & Security is responsible for the coordination and training of residence hall safety and security and assisting in the supervision of the Residence Hall and Apartment Patrol staff.

Selection and Leadership
The Graduate Coordinator of Selection & Leadership will assist the Coordinator of Selection & Leadership with the various student staff selection processes throughout the year as well as help advise RHA/NRHH/area councils and bridge connections to the residents in all communities.

Student Conduct

The Graduate Coordinator of Student Conduct will assist the Assistant Director of Conduct and Care with updating, implementing, and creating reports regarding our student conduct and care management systems and processes.

Conference Services

The Graduate Coordinator for Conference Services will assist the Coordinator of Conference Services with the year-long planning efforts of a large scale summer camps and conferences program. They will also assist with the management of the summer camps and conferences program including connecting with partners, managing the day-to-day customer service, and supervising the undergraduate Conference Assistants.

Mail Services

The Graduate Coordinator for Mail Services will assist the Mail Serves team in research and reporting of package tracking system software and oversee the new process of researching and implementing package locker systems. They will also assist with data management of packages and assist assessment specialists to access certain aspects of mail, preparing reports when needed. The Graduate Coordinator for Mail Services will also assist in developing training materials and manuals for different positions within the mail services team.

Compensation

Pay

UCF Graduate Coordinators receive a tuition waiver for full-time graduate enrollment (not including fees) and reimbursement for Student Health Insurance policy premium. Staff who depart prior to the end of the semester may be required to pay back the remaining balance on their tuition waiver. In addition, compensation includes a staff room at no cost to the student and $13.50/hour for the twenty hours worked. This monetary compensation is paid on a bi-weekly basis through direct deposit.

Residency

Graduate Coordinators receive a rent free single occupancy living accommodation or a shared graduate apartment as compensation for on-call hours worked beyond the 20 hour prescribed work week as assigned. This must be the primary residence of the Graduate Coordinator as a live-in staff member.

Graduate Coordinators will not be permitted to have pets that do not meet the set standards of the Department of Housing and Residence Life Community Living Guide.

Living Accommodations

Hercules, Lake Claire, Libra, Neptune, Nike Communities in Academic Housing and Functional Positions

  • Accommodations (Cost = $0)
  • Efficiency with private bath
  • Full Kitchen
  • All utilities included (Cable TV, Local Phone Service, and Ethernet Connection)
  • Love Seat, Kitchen Table, 4 Chairs, Double bed, Dresser, and Desk

Sorority Houses

  • Accommodations (Cost = $0)
  • Efficiency with private bath
  • Full Kitchen
  • Washer and Dryer included in the house
  • All utilities included (Cable TV, Local Phone Service, and Ethernet Connection)
  • Love Seat, Kitchen Table, 4 Chairs, Full-Size Bed, Dresser, and Desk

Knights Circle and NorthView

  • Accommodations (Cost = $0)
  • Shared 2 bedroom apartment with private bath (shared with another Grad or student)
  • Full Kitchen with Dishwasher
  • Washer and dryer included in the shared apartment
  • All utilities included (Cable TV, Local Phone Service, and Ethernet Connection)
  • Love Seat, Kitchen Table, 4 Chairs, Full-Size Bed, Dresser, and Desk

Student Health Insurance

UCF provides full health insurance coverage for all of its Graduate Coordinators and university fellowships (working 20 hrs/week). Information about the UCF Student Health Insurance Plan can be reached at here.

  • Graduate Coordinators may waive the health care coverage. This is handled directly through graduate studies.
  • If staff maintain fall/spring full-time enrollment, they will be provided with health insurance during the corresponding summer regardless of credit load.

Application Process

Applicants should first apply to a UCF graduate degree-seeking program, if not already enrolled (certificate or non-degree seeking programs do not qualify individuals for the Graduate Coordinator role). Once a graduate program application is completed then a graduate employment application may be completed for our Graduate Coordinator position. Please check the graduate program catalog for application deadlines as they may differ by program.

Graduate Coordinator Website and Online Application

All qualified applicants should create a personal login and apply at ucf.erezlife.com site, and then complete the online application. Please be accurate in all of your application information. Remember, you must have applied to a UCF degree-seeking program at time of your application, if not already enrolled, in order to create an application with us. Graduate Coordinator candidates will not be interviewed without having applied to a UCF graduate degree program. There are 3 parts to the application:

  • Application
    • PID – if you have not been fully admitted to the school, you will not have a personal identification number. Instead please type in 0000001 in that field
  • Resume (pdf)
  • Two References (current and past direct supervisor preferred)

1st Round Interview

Following a review of applications, selected candidates will be contacted by phone or email in order to schedule a first-round virtual (Zoom) interview. You will speak with a current members of Residence Life and Education professional staff. After completion of the first-round interview we will notify candidates that will not be moving forward in the process via email.

Reference Checks

You will submit the contact information for your two professional references onto your eRezLife application. Please select two references who can speak to your leadership experience.  We prefer at least one be from your university community (faculty, staff, advisor, supervisor, etc.). We will not accept a family member as a reference. The individuals you list as references will not be able to complete the reference form until AFTER you submit your eRezLife application. Once you submit your application, they will be sent a link to complete the reference form. For the priority application review deadline of Monday, January 24th, 2022, please ensure both references are completed by Tuesday, January 25th, 2022. It would be in your best interest to remind them of this timeline to ensure your application is fully complete.

It is the responsibility of the candidate to check that their references are completed on time. You can check the status of your references by viewing the reference section of your application. You will see a green check mark next to a completed reference. We recommend you alert your references to check their spam and/or junk email folders in the event that the email from eRezLife ends up in that folder.

2nd Round Interviews

After completion of first-round interviews, selected candidates will be invited to attend a second-round virtual (Zoom) interview to be held from February 21st to March 4th, 2022. Students participating in the Higher Education & Student Personnel (HESP) program interview weekend will interview with our department, if selected, on either Monday, February 28th or Wednesday, March 1st, 2022.

Conditional Offers and Hiring Information

After completion of the second-round interview, our staff will review all candidates’ interview materials and determine final hiring decisions. Conditional offers will be extended to finalists contingent upon results of a criminal background check.

Majority of our Graduate Coordinator vacancies will be filled through this cycle. However, in the event a vacancy occurs outside of this time frame, we will utilize the alternate pool. In the event the alternate pool is depleted, we will review additional applications that were completed after the January 24th, 2022 priority deadline.

Finalists that successfully pass the criminal background check will be provided with the contract and hiring paperwork. Details for moving into campus residence and official start date are also communicated at this time.

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