Conference Assistant

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Approximate Dates of Employment

May 3–August 8, 2019

Conference Services Program

The Housing Conferences Services Program provides a valuable service for the university as we partner with other departments, as well as the community, in order to reach out and provide educational ‘live-in’ opportunities for various camps and conferences. This also serves to utilize the facilities in order to generate revenue for the department. Our program design is to provide a safe, clean housing environment for the conference guests while providing professional services. This will create a positive impact on potential UCF students as well as the community.

CA Position Description

The Department of Housing and Residence Life employs Conference Assistants to work with the conference groups that reside in the UCF residence halls and apartments during the summer. The CA position is a ‘live in’ position that requires the CA to live in an assigned on-campus efficiency for the summer. The CA is responsible for assisting with the functioning of the conference program including; assisting with group logistics, promoting a safe and comfortable building environment, and for serving as a departmental and university role model.

The CA will work approximately 25 hours per week and receives compensation in the form of both pay and room discount.


The department will consider candidates for interviews based upon application information, and qualifications. Records such as GPA, resume and university records are used in this process. UCF conduct status information will be verified with official University records.

Minimum Qualifications

All CA candidates must meet the following minimum requirements:

  1. A 2.5 GPA at the time of application and during the tenure of the position
  2. A positive UCF student status at the time of application as well as during the tenure of the position. Candidates must be free from any current violations or sanctions with the Department of Housing and Residence Life and the Office of Student Conduct at the time of application and throughout the tenure of employment. This includes possessing a clear status with both departments in regard to probation as well.
  3. UCF housing record free of violations
  4. Good financial standing with UCF
  5. Government approval, as well as a social security card.

Additional Requirements If Hired

All new hires will be subject to a background check. All hires are dependent on a clear background check. Any serious concerns brought to the attention of the Department of Housing and Residence Life by means of a background check could prevent official hire. All CA hires must maintain a 2.5 GPA throughout employment. Summer class enrollment is not required. This position requires evening and weekend hours. There will be mandatory training modules which will include CPR.


Position Description

Review the description here.


CAs are expected to be the presence of leadership in the building. The CA is expected to be professional and proactive when dealing with campers as well as other staff members.

Team Partnering

The CA is expected to work with staff members to partner on conference logistics. The team members will actively communicate with others and group cooperation is expected.


The Conference Assistant is responsible for various administrative duties.


Typically, each CA will be on duty at least one night per week (Sunday-Thursday) and approximately three weekends per academic semester (Friday-Sunday). Weekly duty lasts from 4:45 p.m. until 8:00 a.m. the following morning (Sunday-Thursday). Weekend duty lasts from 4:45 p.m. on Friday until 4:45 p.m. on Sunday night. Duty requires that the CA staff are able to observe safety and security risks in the community, document written reports, operate radios and phones, appropriately respond according to departmental protocols, and complete a visual inspection of the community (rounds).

Check Ins/Outs

Conference Assistants are responsible for working the different check ins and check outs of the conference guests. These are assigned at the beginning of each summer term (A and B).

Office Hours

Each CA will work three – five hours per week (8:00am-5:00pm, M-F) in the Housing Conference Services Office.

Breaks and Holidays

Campers are living in the halls the entire summer. Therefore, CAs will be on duty during breaks and holidays.

Additional Requirements

CAs are required to complete other administrative tasks including but not limited to the following: room inventory forms, room checks, damage reports, incident reports and key inventories. While serving in the CA role staff will be expected to lift boxes, arrange furniture, place linen, walk stairwells and corridors as well as perform other miscellaneous duties. While serving in the role of a CA staff will be expected to wear departmental attire and badges.


All CAs are required to attend the training sessions. The CA staff will receive pay for their training hours. Specific training locations and times will be given at a later date.

Selection Process

1: CA Online Application- Applications for Summer 2019 due by 11:59 p.m. January 27, 2019.

All qualified candidates will complete the online application. Please be accurate in all of your application information. Any University information such as GPA, class enrollment and conduct records will be verified with University records.

Application for Housing. The CA online application has absolutely nothing to do with your intended application for future housing with the Department of Housing and Residence Life. If you wish to still live on campus you will need to follow those procedures in place for those separate processes. If you are offered a position as a CA we can adjust housing contracts you have signed with our department.

Resume and Letter of Intent. All candidates will be required to submit a copy of their resume and letter of intent addressing the question ‘Why do you want to be a Conference Assistant?’

2: First Interview

You will be notified if offered an interview. The candidate will be signing up for one individual 30 minute interview.

Time – It is strongly encouraged that on the day of the actual interview the candidate arrives early for the interview. If a candidate misses an interview, another one will likely not be offered.

Attire – This is a job interview so all candidates should dress accordingly.

3: Decisions

Following all interviews candidates will be notified in a timely manner as to their status in obtaining a CA position.

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