Summer Move-Out

Move-Out Schedule
Room Inspections
Prepare for Move-Out
Cleaning Checklist

 

Summer 2025 Move-Out

 

Please review the information below as it includes detailed instructions and expectations regarding cleaning and check-out.  

Important Dates 

  • Monday, July 24 or 25, 2025 – Donation Bins Arrive
  • Monday, July 28, 2025 – 24 Hour Quiet Hours Begin
  • Friday, August 1, 2025 – Last Day of Classes
  • Friday, August 1, 2025, – Saturday, August 2, 2025 – Commencement
  • Sunday, August 3, 2025, at 12:00pm Noon – On Campus Housing Closes

Plan to vacate your assignment within 24 hours following your final class if you have no exams. For those with exams, you must move out within 24 hours after your last exam or by noon on Sunday, August 3rd at 12:00 p.m. (noon), whichever comes earlier. 

Check-out by August 3rd at 12:00PM: Students must sign up for a move out appointment and complete the check-out process at their community office before 12:00 PM on August 3, 2025. Failure to follow appropriate guidelines will result in improper check-out fees and loss of ability to appeal charges for room damages.

  • Move-out appointments will be from Monday, July 28, 2025, to Wednesday, July 30, 2025, from 9:00am – 7:00pm.
  • Beginning Thursday, July 31st, Two-hour check-out windows will be available to schedule in the Housing Portal for the following dates/times:
  • Thursday, July 31, through Saturday, August 2, 9:00am – 9:00pm.
  • Sunday, August 3, from 9:00am – 11:00am.
    • Students will log into their housing portal to sign up for an appointment/checkout window.
    • We encourage students not to wait to schedule appointments because there will be limited availability for each day.

 

Summer 2025 Move-Out Scheduling

 

The week of July 20th-27th – students will be able to schedule their move-out appointments in the Housing Portal. Below are your options for scheduling your check out. Your room should be empty, clean, and ready for inspection at the time of your appointment, and your bedroom key should be ready to be returned. 

Prior to Monday, July 28th  

No appointment necessary. Call or visit your community office to check out with a staff member during business hours. 

Monday, July 28th – Wednesday, July 30th  

Appointments are available in 20-minute timeslots from 9:00 a.m. to 7:00 p.m. Schedule your move-out via the Housing Portal and proceed to your community office at the time of your appointment. 

How To Schedule a Move-Out Appointment 

  • Log in to the Housing Portal (myUCF > Housing > Housing Portal)   
  • From the Housing Quick Links section on the right, click Book a Move-out Appointment, then click Select on your summer assignment 
  • Follow the on-screen instructions to search for and book an appointment. 

Failure to properly clean your space, remove all belongings and trash, and turn in all keys can result in charges posted to your student account.

If you are moving out: 

  • Community move-in/out equipment is limited and available on a first-come, first-served basis. Residents will sign out equipment from their community office. 
  • Residents are responsible for removing all belongings and trash from their rooms. Dumpsters and recycling bins will be available in all communities. 
  • If any of your unwanted items are still in good condition, donation bins will be located around various locations in each community. 
  • You can find a list of what can and cannot be donated at UCF Housing on Instagram. 
  • If an item is too large to fit in the donation bin, please leave it next to the bin and contact a housing staff member.  

 

Move-Out Room Inspections

 

Housing and Residence Life staff will conduct move-out room inspections during your Move-Out Appointment. Please prepare your room for this inspection by following all guidelines in the Community Living Guide. Violations may result in disciplinary action and fines charged to your student account. Charges may be assessed for failure to remove trash from your room, suite, or apartment. During the inspection, staff will not allow residents to continue packing or removing trash. When finished, they will collect keys and lock the room/apartment.

1) Turn in your bedroom key at your check-out appointment:If you do not properly return your bedroom key to your community office during move-out, you will be charged a $75.00 fee. Students will not be able to mail in bedroom keys after move-out.

2) Return your mail key:Check your mailbox and return your mail key (if applicable) directly to your respective mail center during posted business hours or to a location with an after-hour drop box indicated by *. If you do not return your mail key by the move-out deadline, you will be assessed a $50.00 fee.

  • Apollo/Libra Mail Center located at Ferrell Commons
  • Rosen Mail Center
  • Academic Village Mail Center located in the Neptune Community*
  • Lake Claire Mail Center located in the back of the Lake Claire Community Office
  • NorthView Mail Center*
  • West Plaza Mail Center located by Towers 1 and 2*

Preparing for Move-Out

 

You will receive information from your RA during your community meeting on preparing to move out. Here are some important reminders for all residents: 

  • Make your space “Welcome Ready”: You are responsible for returning your space to the condition it was in when you moved in. You must clean your bedroom and any shared common spaces (bathroom, kitchen, etc.) prior to your departure.  Be sure to arrange furniture to its original move-in position.  You can be charged if excessive cleaning is required.
  • Take everything with you: Do not leave personal belongings, items, or trash behind. Do not leave items behind under the assumption that your roommates want them. You can be charged $250.00 for excessive cleaning and $25.00 per bag of abandoned property. Larger abandoned property items like furniture will incur higher fees for haul away and/or storage.
  • Consider donating: Rather than throwing away unwanted items, consider donating them to the donation boxes located near your community office.  
  • Communicate with your roommates: Who will be responsible for ensuring each portion of your space is clean? When are each of you leaving? 
  • Plan ahead and make a list: Don’t wait to decide when you are checking out. Make plans now and secure any needed move-out supplies (boxes, storage containers, hand carts/dolly, etc.). Set up a time with your RA to conduct a closing walkthrough of your space.
  • Communicate with friends/family: Do you need a ride home? Who is taking which shared items? Do you need anyone’s help to move out? Can you start to move things home early? Make sure you confirm these details early. 
  • Report facility issues (and missing keys) in advance: To simplify your checkout process, report any maintenance issues or lost keys to your community office now. 
  • Respect others: Beginning April 22, 2025, quiet hours are 24 hours a day.
  • Ask for help: If you have any questions about the checkout process or need any assistance before the end of the semester, don’t hesitate to contact your RA or call the community office. 
  • Schedule your Move-Out Appointment: See “Spring 2025 Move-Out Scheduling” above for more details.
  • Check out properly: Arrive at the community office, share that you are there for your Move-out Appointment, a staff member will check and document the condition of your space, and you will return your room key. More information is shared below. 

Cleaning and Closing Checklist

 

Below is the checklist to follow when cleaning and moving out of your community. For more information on potential charges, you can contact your Community Office. Charges are also listed in your Community Living Guide. It can be very expensive if you leave without cleaning well.

  • Clean out all personal items from your room, bathroom, kitchen, and common area(s).
  • Defrost, clean, and empty minifridges. Empty kitchen refrigerators of all items and clean the interior of the unit. Apartment refrigerators should remain plugged in at time of departure.
  • Clean out all drawers of personal belongings, wipe down furniture, and windowsills.
  • Remove all items posted on your door, windows, and walls including tape, sticky tac, or other adhesive residue.
  • Do not remove the closing checklist placed on your exterior door.
  • Set thermostat to AUTO 72 degrees Fahrenheit.
  • Take out all trash to your community dumpsters. Break down and recycle boxes. 
  • Close and lock all windows (if applicable) and leave blinds closed.
  • Turn off all lights.
  • Update your forwarding address on the housing portal for any mail you may receive after moving out.

Failure to check out according to guidelines will result in improper check-out fees and loss of ability to appeal charges for room damages.

Mail Services

 

Staying in the Same Community for Fall 2025:

If you are remaining in your current community for Fall, you must complete a mail key inventory before August 1, 2025. You can complete the inventory in one of the following ways:

Option 1 – In Person (preferred):

  • Bring your mail key to your community’s mail center during normal business hours.
  • Inform staff that you are staying for Fall and need to complete your mail key inventory.
  • Staff will verify the key code matches our records.

Option 2 – Remotely (if off-campus):

  • Send an email from your UCF student email to: HousingMail@ucf.edu
  • Use the subject line: 2025 [Your Community Name] key inventory
    (e.g., “2025 Northview key inventory”)
  • Include the following in the email:
    • Full name (as listed in the Housing Resident Portal)
    • UCFID number
    • Assigned mailbox number
    • Mail key code (engraved on the key)
    • A clear photo of your key showing the code (JPEG or PNG format only)

 

Moving Out or Changing Communities?

If you are moving out or relocating to a different community, your mail key must be returned by August 1, 2025.

Failure to return your key by this date will result in a $50 rekey charge and a hold on your student account until resolved.

 

Cleaning & Closing Checklist:

Before leaving, please complete the following:

  • Check and empty your mailbox.
  • Pick up all packages from your mail center.
  • Return your mail key in person to your community’s mail center by August 1.
  • Do not give your key to your RA or place it in your community office lockboxes, as this will result in a $50.00 rekey charge.
  • Place your key in an envelope with:
    • Your full name
    • Mailbox number
    • Key code (engraved on the key) written clearly on the outside

 

After-Hours/Weekend Key Drop-Off Locations:

If you need to return your key outside of regular hours, use one of the following designated drop boxes:

  • Academic Village: Inside Neptune 157 (between the POD and community office)
  • Apollo/Libra: Inside Ferrell Commons (across from 63 South)
    • After-hours box: Behind the RWC (between Hercules and Nike)
  • Lake Claire: Inside the Lake Claire Community Office
    • (No weekend/after-hours drop-off available)
  • West Plaza: Between Knight’s Stop and Gringos Locos
  • Northview: 1st floor behind the front desk, across from restrooms

 

Forwarding Mail:

  • Only necessary if you are moving off-campus
  • Update your forwarding address via the Housing Resident Portal
  • Forwarding applies to USPS first-class mail and packages only (no other carriers)
  • Forwarding remains active for 90 days

For FAQs and more details, visit the Housing Mail Services Website.