Before You Arrive


This page has been updated for Fall 2020 on 8/4/2020. Keep checking your emails and our social channels for additional updates.

 

We are so excited to welcome you to campus this fall!

We aim to make your move-in experience wonderful. Your check-in begins before you arrive on campus. Please review all move-in information including: driving directions, signage and station descriptions, COVID-19 testing information, unloading, long-term parking, and room set up. Additionally, we suggest you dress comfortably and bring water as it is quite hot in Orlando in August. Finally, anticipate rain during this time of the year.

Read more on UCF’s Housing and Residence Life COVID-19 Safety Measures for Fall 2020.

Move-in Appointments and COVID-19 Test Times

Fall move-in will take place August 8 – 23, by appointment only. If you have not already scheduled your move-in appointment, you may do so by logging into the Housing Portal, and clicking on the Fall 2020 Move-In Appointment button under Housing Quick Links. Once you select a move-in appointment, an email will be sent to you confirming the time and date.

After selecting your arrival window, please refer to the chart below by last name for your specific time to arrive for your COVID-19 test. You will check-in and get your keys AFTER your COVID-19 test. Students are encouraged to follow us on Twitter for check-in updates.

All students are required to register for your COVID-19 test here.

The correct registration page will look like this:

  • Have your ID and insurance information ready to register.
    • There will be no out-of-pocket costs to students. Aventus will bill students’ insurance, and if insurance does not cover the cost, UCF will cover it instead.
    • For questions regarding the form, students can call Aventus at 407-547-3546.
  • Your registration will request personal information, including your UCF ID number.
    • Be sure to enter your UCF ID, NOT your NID.
    • Your UCF ID can be found by going to
      myUCF > Student self service > Personal information > UCF ID info.
    • Valencia Students, please enter your VID in this field.
  • During registration: If you receive a pop-up screen regarding registering with a provider for an appointment, you can close out of that pop-up, it doesn’t apply.
  • As you proceed through the registration process, there is a question asking if you have a test ordered from a provider.
    • Answer “yes”.
    • For your provider (doctor), answer “Student Health Services”.
  • Your COVID testing time is your move-in time as shown in the chart below.
  • Your identification will be required at the first check-in with Aventus for testing.
  • When you arrive, you will be queued based on your appointment time, you may have to wait in another parking lot if you arrive early.

COVID-19 Testing Arrival Time

If you selected the 9:00 AM – 11:00 AM Arrival window:

1st letter of last name Arrive for testing in Garage A at:
A-B 9:00 AM
C-D 9:15 AM
E-G 9:30 AM
H-K 9:45 AM
L-M 10:00 AM
N-Q 10:15 AM
R-S 10:30 AM
T-Z 10:45 AM

If you selected the 11:00 AM – 1:00 PM Arrival window:

1st letter of last name Arrive for testing in Garage A at:
T-Z 11:00 AM
R-S 11:15 AM
N-Q 11:30 AM
L-M 11:45 AM
H-K 12:00 PM
E-G 12:15 PM
C-D 12:30 PM
A-B 12:45 PM

If you selected the 1:00 PM – 3:00 PM Arrival window:

1st letter of last name Arrive for testing in Garage A at:
A-B 1:00 PM
C-D 1:15 PM
E-G 1:30 PM
H-K 1:45 PM
L-M 2:00 PM
N-Q 2:15 PM
R-S 2:30 PM
T-Z 2:45 PM

If you selected the 3:00 PM – 5:00 PM Arrival window:

1st letter of last name Arrive for testing in Garage A at:
T-Z 3:00 PM
R-S 3:15 PM
N-Q 3:30 PM
L-M 3:45 PM
H-K 4:00 PM
E-G 4:15 PM
C-D 4:30 PM
A-B 4:45 PM

Packing List

We strongly recommend leaving large furniture or excessive decorative items at home this year. Having fewer surfaces and objects will make your space easier to keep clean and tidy.

Items to Bring

For Move-in Day

  • Photo ID
  • Face coverings for each individual in your group
  • Your preferred personal cleaning supplies and hand sanitizers
    • Residents will be expected to take personal responsibility for cleanliness and sanitation in their spaces.
  • Dolly or hand truck
    • Residents may check-out moving bins, but equipment is limited. Photo ID is required to use equipment. Failure to return equipment within two hours to the location you checked it out at will result in a charge of at least $50 to your student account
  • Bottled water
  • Umbrella

For Your Room

  • Sheets: x-long twin 80″ (full-size for Towers residents and queen size (full xl) for NorthView residents)
  • Pillowcases & pillow(s)
  • Blanket & comforter
  • Mattress pad
  • Towels & washcloths
  • Toilet paper (provided for all residents except NorthView, Towers and UnionWest residents)
  • Toiletries
  • Alarm clock
  • Wastebasket & plastic liners
  • Power strip *(120 volt U.L. approved/built in manual reset 15 and circuit breaker/maximum length cord six (6) feet/maximum six (6) outlets at end of cord)
  • Laundry bag and supplies (HE detergent)
  • Microwave (no more than 1000 watts)
  • Refrigerator (no more than 5 cubic feet)
  • Shower curtains (for Towers and NorthView residents)

Internet

  • Your computer and/or other streaming devices
  • Ethernet cable (for items that cannot connect to the UCF Wi-Fi network, for more information on wireless internet connectivity: UCF IT)
  • Optional: Television with ethernet port
    • Due to low demand and cost-saving measures, cable television service is no longer included on UCF’s main campus.  Cable television service is still included at the UnionWest, Rosen, and NorthView communities this fall.
    • Main-campus residents who would like to request cable service in their room may arrange that service directly with Spectrum by calling 844-520-8592.
    • If you plan to order cable service, bring a coaxial or HDMI cable to connect to your digital cable box.

Apartments (addl. items)

  • Pots & pans
  • Cooking utensils
  • Eating utensils
  • Dishes
  • Only permitted in apartment styles: Toaster ovens, toasters, rice cookers, crock pots, and George Foreman grills.

Items to Leave at Home

  • Pets (other than fish in a 10 gallon or smaller tank)
  • All decorative, holiday, and battery-operated lights (including LED string lights)
  • Bed lofts or risers
    • Twin XL bed mattresses will be raised to their highest level prior to move-in. Additional lifts or risers of any kind are not permitted.
  • Waterbeds
  • Octopus, torchiere lamps, and Light bulbs or lamps that utilize halogen gas
  • Wall decorations covering more than twenty percent of each individual wall
  • Scented plug-ins
  • Curtains used in hallways, windows, or as partitions
  • Firearms, explosives, or any sharp weaponry
  • Any type of gun/weapon (toy, bb guns, airsoft guns, pellet guns, bow and arrow, etc.)
  • Illegal drugs
  • WiFi routers
  • Heaters, hot plates and other “open element” appliances
  • Devices using an open flame, such as candles, portable gas stoves, grills, fondue pots, gas burner hot plates, or gas lanterns
  • Toaster ovens, toasters, rice cookers, crock pots, air fryers, and George Foreman grills (Note: these are only allowed in our apartment-style kitchens)
    • Be aware that if your appliance sets off the fire alarm, the fee is $375 and up.
  • * Bikes – You are allowed to have a bicycle on campus as long as you secure it properly to a bike rack outside. However, we find that the majority of students who bring a bike to campus never use it throughout the year. Carefully consider whether you will actually use your bike before bringing it to campus. You may not keep your bicycle inside any housing facility for any reason.

Community Living Guide

The Community Living Guide (CLG) outlines the rules, expectations and behaviors that all residents are expected to abide by, including the COVID-19 Addendum. Violations of the Community Living Guide, including failure to follow health and wellbeing guidelines (ex: mask wearing, physical distancing, maintaining a hygienic living space), can result in student sanctioning ranging from warnings to housing termination. We encourage parents and guardians to review this document as well.

Room Assignment

Your room and roommate information is available to you in the housing portal.

Please note that rooms and roommate information may change due to cancellations, renovations, etc. Check your housing portal to confirm your room assignment before you travel to campus.

UCF ID Card

Your UCF ID Card will become your key at move-in.

This year, UCF Card services has reached out to students to request photo submissions. If you are new to UCF, submit your photo online to UCF Card Services so it can be printed in time for your arrival. On the day of your Orientation, you should receive an email from ucf@onlinephotosubmission.com, providing a link to submit your photo online to UCF Card Services. This request will be sent to the email address that was used to set up your Orientation. For more information about this process, please call UCF Card Services at 407-823-2100.

*Valencia residents at UnionWest may click here for information on obtaining your ID Card.

Payment Information

Please make sure that you view your charges online at the myUCF portal as a paper bill will not be mailed to you. Note that if your account shows enough anticipated financial assistance to cover the cost of your housing, your payment is deferred until your financial aid is disbursed. However, if you show a balance, it must be paid by the due date.

If you have questions or concerns regarding payment information, please call the Department of Housing and Residence Life at 407-823-4663 and ask to speak with an accountant.

Postal Information

When you receive your room assignment online at the myUCF portal, you will also see your mailing address. It is very important that any mail sent to you at UCF be addressed with YOUR first and last name and PO Box number.  During the move-in process you will receive information on where your PO Box is located in your community and how to get your PO Box key.

If you need to send a package to campus prior to your arrival, please make sure to send it no more than a week prior to your move-in.  We will hold your package for you if it is addressed correctly.

For more postal information click here.

Parking Permits

UCF Parking Permits are not needed during move-in. Residents living on campus should have a valid permit displayed correctly in your vehicle before the first day of classes.

Parking permits are available for purchase through Parking and Transportation Services. Please wait to purchase your permit until move-in weekend because your room assignment may change. The type of student permit you purchase is available here.

Register your vehicle online at http://parking.ucf.edu/permits/.

Immunizations

All students living on-campus must either complete an immunization form that documents vaccination for Bacterial Meningitis and Hepatitis B or sign a waiver declining the vaccine. This requirement must be completed prior to Orientation and registration for classes and is in addition to the state requirement for Measles and Rubella.

Any student who has not submitted the documentation to UCF Student Health Services will not be able to move into housing for summer or fall. The updated immunization form that includes Bacterial Meningitis and Hepatitis B is available for download here.

For more information, please contact UCF Student Health Services.

FERPA Release Authorization

A completed FERPA Release Authorization form gives our department permission to share your protected personal information with an individual you designate (usually a parent or family member), should they request access to such records. Fill out the form online via the Housing Portal (myUCF > Student Self Service > Housing > Housing Portal) if you would like to grant permission.

Renters’ Insurance

Some homeowner’s insurance policies may cover belongings of a student living on-campus, so parents should check with their insurance company on this option. You can also purchase a Renter’s Insurance policy through various insurance companies.

Please note that UCF and the Department of Housing and Residence Life is not responsible for a student’s belongings in the event of damage, fire, sprinkler discharge, hurricanes, etc., per the terms and conditions of the housing agreement (see section 11. Limit of Liability of the agreement terms and conditions). Students are encouraged to obtain their own personal and property loss insurance.

Office of Career Services

Office of Student Account Services

The payment deadline date is published on the Academic Calendar online at calendar.ucf.edu. It also appears on your fee invoice, which may be found on your myUCF portal (Student Self Service > Student Accounts > Fee Invoice). If you received an authorized deferral, your due date on the fee invoice may be adjusted.

Your Fee Invoice is how you will obtain your tuition balance. The Total Fee Assessment is the total balance due. Anticipated financial aid, Bright Futures awards, or Florida Prepaid College Plan amounts may be deducted from the total balance. Always verify financial aid information after the Add Deadline and prior to the payment deadline.

Yes. The payment plan is a 2-part plan, requiring students to pays $15 upfront and 50% of the total tuition bill by the regular payment deadline, therefore avoiding the $100 late payment fee, and being dropped for non-payment. The student is then responsible for paying the remaining 50% by the second Payment Plan deadline reflected on the fee invoice. Students receiving financial aid, Florida Prepaid, waivers, or third-party payments already have an extended deadline and will not be eligible for the UCF payment plan.

Students will sign into their myUCF account and click on the “Payment Plan” link to sign up. The payment plan will be available the week following the Add/Drop Deadline on the Academic Calendar.

Payments may be made online through your myUCF portal by clicking the Due Charges/E-Pay link in your Student Center. Select either the “Credit Card” or “Electronic Check” payment option, input your payment information, and then submit the payment. A 2% convenience fee is assessed for credit card payments, but not for electronic checks.

Check and money order payments may be mailed to Student Account Services using the following addresses. Include your name and PID on the check for identification and prompt processing purposes. Please do not send cash.

Mailing Address:

University of Central Florida
Payment Processing
P.O. Box 160115
Orlando, FL 32816-0115

Overnight Mailing Address:
UCF Student Account Services
Attn: Payment Processing
4365 Andromeda Loop N.
Millican Hall, Room 109
Orlando, FL 32816-0115

Information regarding Florida Prepaid is retrieved from the Florida Prepaid website directly. Students with Florida Prepaid must check their fee invoice prior to the payment deadline date to confirm it is applied to their account. If Florida Prepaid is not reflected on your Fee Invoice, please contact Student Account Services at (407) 823‐2433, or email to tpbilling@ucf.edu for assistance.

Your Florida Prepaid plan is billed based on the plan type, number of credit hours you are taking and the number of hours available in your plan. Regardless of your plan type, there are fees Florida Prepaid will not cover. Information regarding which fees Florida Prepaid covers is available online at https://studentaccounts.ucf.edu/wp-content/uploads/sites/6/Florida_Prepaid_Chart.pdf.

Students can manage their Florida Prepaid billing hours by logging into myUCF and selecting the “Florida Prepaid Management” link, found on the Student Center under “Finances”. Please note that you must log in and reduce or opt-out (select “0” credits) each term you wish UCF to bill a different number of hours than the amount of hours in which you are enrolled.

Office of Student Financial Assistance

  • Check your To Do List via the Student Center in myUCF– Outstanding items can impact the processing of your financial aid.
  • Submit any outstanding requested financial aid document to the Office of Student Financial Assistance- Documents may be submitted via the Document and File Upload tool or via fax at 407-823-5241.
  • If needed, accept your federally funded student loans via myUCF– If you have no outstanding To Do List items, you may accept offered loans by selecting “Accept/Decline Awards” on myUCF.
  • Determine how you are going to purchase your books- Financial aid disbursements begin during the second week of classes, after the add/drop and swap period of each term. If you have enough financial aid to cover your tuition, housing and meal plan (if applicable), there are two options available to assist students with purchasing their books before the start of the semester.
  • Review the Financial Aid Award Guide– This resource provides concise information about the types of financial aid available and the financial aid process.

Office of Undergraduate Admissions

  • FINAL TRANSCRIPTS: A copy of your final, official transcript showing high school graduation is required to complete your admission file.
  • HOLDS: A “hold” will be placed on your student account if UCF Undergraduate Admissions has not received final, official transcripts from ALL institutions attended (including high school and state/community college or university), as well as official AICE, AP, CLEP, and IB score reports (if applicable). This hold will prevent you from registering for future semesters and may prevent the disbursement of financial aid. Holds are placed within one week of the first day of classes for missing documents. It is your responsibility to log into myUCF to determine if your application file is complete.
  • RESIDENCY: Confirm your residency status for tuition purposes in myUCF on the “application status” page. If your status is listed as “pending” and you do not provide the necessary residency documentation, you will be charged out of state fees. The deadline to submit residency documentation is prior to the first day of classes. If you have submitted your residency classification form and required paperwork indicating that you qualify for Florida residency for tuition purposes, please contact the Office of Undergraduate Admissions via e-mail at residency@ucf.edu to determine if further documentation is required. Please include Enrolled for Fall 2020 in the Subject line of your email. If you have not already done so, please complete (or have a parent/legal guardian complete for a dependent applicant) and submit the Residency Classification Form at www.admissions.ucf.edu/forms. Failure to provide residency documentation will result in a hold being placed on your account six days after the semester begins. This hold will affect your ability to adjust your schedule, register for future terms, receive grades or have transcripts sent to other institutions. If you have applied for financial assistance, this hold will also delay the disbursement of financial aid and the award that has been packaged for you may be affected if and when your residency status changes.
  • SCORE REPORTS: If you have taken AICE, AP, CLEP or IB exams, you must have an official score report sent to the Office of Undergraduate Admissions.
  • TRANSFER CREDITS: If you have taken dual enrollment classes through a college or university during high school, a final, official transcript of all coursework must be sent to the Office of Undergraduate Admissions once your grades have posted, even if they appear on your high school transcript.

Registrar’s Office

The Registrar’s Office, with a commitment to quality service and leading-edge technology, provides timely and accurate enrollment information and access for students, effectively meeting student administrative needs. The office maintains the integrity of student permanent academic records and implements procedures in accordance with university policies through campus-wide communication, collaboration, and leadership.

The Registrar’s Office upholds State of Florida and UCF policies and regulations regarding the academic record changes of undergraduate students, the degree audit program and the university-wide undergraduate graduation requirements.

The office reviews petitions for academic record changes such as medical withdrawals, late adds/drops, late withdrawals, and college petitions for waivers of UCF degree requirements. The office also administers the myKnight Audit for undergraduate degree programs.

  • The Registrar’s Office suggests that students check their class schedule and class delivery method via my.ucf.edu > Student Self Service > Student Center and then select Class Schedule in the dropdown box with “other academics . . .”
    Click on the blue section number for the course you wish to view. You can see the class format under “Instruction Mode.”
  • More information may be posted under the Notes section. For example, designations of the BlendFlex mode, when applicable, will be posted under Notes.